Purpose of the Job:
The HR Assistant supports the HR Department by handling administrative tasks, facilitating communication, and providing project assistance to ensure smooth operations. This role involves coordinating meetings, managing contracts, and supporting HR processes, contributing to the overall effectiveness of the team.
Responsibilities:
- Administration: Maintain organisational charts, coordinate internal and external meetings, manage contracts, follow up on invoices, and manage HR budgets and forecasts.
- Learning & Development: Assist with organising training programs, identifying training needs, and coordinating employee recognition events.
- Project Support: Provide administrative support for HR projects and ensure timely execution.
- Communication: Update the HR intranet, manage internal HR communication, and assist in organising employee/member meetings.
- HR Staff Meetings: Coordinate logistics, prepare agendas, and take minutes during HR staff meetings.
- Onboarding: Ensure all preparations are made for new hires, including setting up workstations and providing welcome support on their first day.
- Employment Contracts: Proofread employment contracts for accuracy and compliance with regulations.
- Internship Contracts: Draft and manage internship contracts and liaise with universities to coordinate placements.